Promotion of Access to Information Act Manual
SoftPage is a trading name for the company Silver Solutions 390 cc.
Reg. No.: 2001/076751/23
VAT No.: 4510209119
Address: Suite 301, 17 Jamieson Street, Gardens, 8001
Telephone No: +27 87 802 9990
General Email: info@softpage.co.za
For the remainder of this document, Silver Solutions 390 cc will be referred to as SoftPage.
SECTION 51 MANUAL
All legal document related to SoftPage can be listed below:
Introduction
This Manual is published in terms of Section 51 of the Promotion of Access to Information Act, 2000 (Act No. 2 of 2000) (“the Act”). The Act gives effect to the provisions of Section 32 of the Constitution, which provides for the right of access to information held by the State and to information held by another person that is required for the exercise and / or protection of any right.
The reference to any information in addition to that specifically required in terms of Section 51 of the Act does not create any right or entitlement (contractual or otherwise) to receive such information, other than in terms of the Act.
1. SOFTPAGE OVERVIEW
SOFTPAGE provides Internet Services and Web Hosting to its customers, in both the corporate and home market.
SOFTPAGE supports the constitutional right of access to information and we are committed to provide you access to our records in accordance with the provisions of the Act, the confidentiality we owe third parties and the principles of South African law.
2. AVAILABILITY OF THIS MANUAL
A copy of this Manual is available on our website or by sending a request for a copy to the Information Officer by email. The Manual may also be obtained from our head office, the South African Human Rights Commission (“SAHRC”) at the addresses set out below or from the Government Printers. This Manual will be updated from time to time, as and when required.
3. HOW TO REQUEST ACCESS TO RECORDS HELD BY SOFTPAGE
Requests for access to records held by SoftPage must be made on the request forms that are available from our website and office, from the SAHRC website or the Department of Justice and Constitutional Development (under “regulations”).
A request fee of R 1,000 (One Thousand Rand) may be payable. You can submit a request without paying the request fee but please note that payment of the prescribed fees must be made before the request will be processed.
Requests for access to records must be made to our Information Officer at the address, fax number or electronic mail address provided for below.
The requester must provide sufficient detail on the request form to enable the Information Officer to identify the record and the requester. The requester should also indicate which form of access is required and indicate if he or she wishes to be informed in any other manner and state the necessary particulars to be so informed.
The requester must identify the right that he or she is seeking to exercise or protect and provide an explanation of why the requested record is required for the exercise or protection of that right.
If a request is made on behalf of a person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the Information Officer of SOFTPAGE.
The standard form that must be used for the making of requests can be accessed here. Not using this form could cause your request to be refused (if you do not provide sufficient information or otherwise) or delayed.
Kindly note that all requests to SOFTPAGE will be evaluated and considered in accordance with the Act. Publication of this manual and describing the categories and subject matter of information held by SOFTPAGE does not give rise to any rights (in contract or otherwise) to access such information or records except in terms of the Act.
4. CONTACT DETAILS
| Name of Private Body: | SoftPage |
| Designated Information Officer: | Conrad de Wet |
| Email address of Information Officer: | info@softpage.co.za |
| Postal address: | P.O. Box 13326 Observatory 7925 |
| Street address: | None |
| Phone number: | +27 21 422 4949 |
| Fax number: | None |
5. HOW TO ACCESS THE GUIDE AS DESCRIBED IN SECTION 10 OF THE ACT
The Guide described in Section 10 of the Act is due in August 2003. From that date it will be available from the South African Human Rights Commission. Please direct any queries to:
The South African Human Rights Commission:
PAIA Unit
The Research and Documentation Department
Postal address: Private Bag 2700
Houghton
2041
Telephone: +27 11 484-8300
Fax: +27 11 484-0582
Website: www.sahrc.org.za
E-mail: paia@sahrc.org.za
6. VOLUNTARY DISCLOSURE
SOFTPAGE has not published a notice in terms of Section 52(2) of the Act, however, it should be noted that the information relating to SOFTPAGE and its services is freely available on SOFTPAGE’s website. Certain other information relating to SOFTPAGE is also made available on such website from time to time.
Further information in the form of marketing brochures, advertising material and other public communication is made available from time to time.
7. RECORDS AVAILABLE IN TERMS OF ANY OTHER LEGISLATION
Information is available in terms of the following legislation to the persons or entities specified in such legislation:
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Income Tax Act 58 of 1962
-
Value Added Tax Act 89 of 1991
Electronic Communications and Transactions Act 25 of 2002. -
Electronic Communications Act 36 of 2005
8. RECORDS HELD BY SOFTPAGE
SOFTPAGE maintains records on the following categories and subject matters. However, please note that recording a category or subject matter in this Manual does not imply that a request for access to such records would be honoured. All requests for access will be evaluated on a case by case basis in accordance with the provisions of the Act.
8.1 Internal records
The following are records pertaining to SOFTPAGE’s own affairs and those of its divisions, subsidiary and associated companies:
8.2 Personnel records
Personnel refers to any person who works for or provides services to or on behalf of SOFTPAGE and receives or is entitled to receive any remuneration and any other person who assists in carrying out or conducting the business of SOFTPAGE. This includes, without limitation, directors, executive directors, non-executive directors, all permanent, temporary and part-time staff as well as contract workers. Personnel records include the following:
8.3 Customer records
Please be aware that SOFTPAGE is very concerned about protecting the confidential information of its customers. Please motivate any request for customer information very carefully, having regard to Sections 63 to 67 of the Act.
Customer information includes the following:
8.4 Other Records
Further records are held including:-